UCIBuy+
Service Alerts
UCIBuy+ will go offline for monthly scheduled maintenance at 11 p.m. on Friday, September 11 through 11 p.m. Saturday, September 12. Please refrain from working in the system during the maintenance window to reduce errors on shopping activities.
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Announcements
UCIBuy+ ZotPO
ZotPO is a fast-track option in UCIBuy+ for routine catalog orders. It streamlines approvals by bypassing the department buyer, helping departments get low-risk items faster.
- Access the ZotPO job aid.
Eligibility
- Orders from negotiated catalogs only.
- Unrestricted items.
- Orders under $10,000.
Orders outside these parameters follow the standard UCIBuy+ workflow.
Workflow Highlights
- Bypasses the department buyer for approval.
- Requires account code prior to submission.
- Financial approver 1 can edit accounting codes as needed (cannot change chart or account number). Also has the ability to revert back to the departmental buyer for account updates or disapprove as needed.
- Helps departments place orders quickly without bottlenecks.
- Reduces duplicate work for pre-negotiated catalog items.
ZotPO Opt Out
- Departments may opt out of ZotPO if they prefer department buyer review. Open a Procurement ServiceNow ticket and include the following information:
- Proof from business office manager/director (or equivalent) supporting this decision.
- Clarify if the opt out is for org level 3 or 5 and provide corresponding org level numbers.
This may add steps to the workflow for catalog orders but can be used at the department’s discretion.
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